Which of the following is not a recordkeeping requirement for the business use of company provided vehicles?

When it comes to the recordkeeping requirements for the business use of company-provided vehicles, certain information is essential for accurate tracking and reporting. The most critical records typically include the mileage driven for business purposes, the date of the trip, and a detailed description of the business purpose.

The records of trips mileage ensure that the business can substantiate the use of the vehicle for operational needs, which is important for tax deductions and reimbursements. Documenting the date of the trip is equally vital because it helps establish the frequency of business usage and aligns expenses with the appropriate accounting periods. Additionally, maintaining records of the business purpose of each trip is necessary to support claims made to the IRS and guarantee that the vehicle is being used according to the company's tax guidelines.

In contrast, tracking the usage of a car phone during trips does not fall under the standard recordkeeping requirements specifically related to the vehicle's purpose itself. Although this might be relevant for broader business communication records, it is not a core requirement specifically tied to the usage of the company vehicle in the same manner as mileage, date, or business purpose. Therefore, it is not considered a necessary component in fulfilling the recordkeeping obligations associated with company-provided vehicle usage.